Sending a document for signature
- Upload itA PDF you already use, a DOCX to convert, or write it in SignaCore. The fields are read off the page rather than dragged onto it.
- Check what was found, and fill in your partMove, resize, retype or delete any field. Answer the sections that are yours — the dates, the amounts, your own signature — and the recipient sees them as part of the document rather than as something to complete.
- Add who it goes toOne person or twenty. Paste a list if you have one. Add a note, which reaches everybody in the invitation email.
- Send, and watch it come backYou are emailed as each person finishes, and the workspace shows where every recipient stands. Each completed PDF lands in your archive, encrypted.
Signing a document somebody sent you
If you have been sent a SignaCore link, there is nothing to set up. Open it and the document is there.
- Open the link in the email.It opens in your browser, on a phone or a computer. Some documents ask for a code sent to the same address — that is the sender’s choice, and the page says so.
- Fill in the fields marked for you. Only the ones assigned to you are yours to complete. Anything the sender already filled in is shown but cannot be changed.
- Sign. Draw it with a finger or a mouse, and reuse the same mark for the rest of the signature fields if there are several.
- Submit, and keep the email. Your completed copy is attached to it. That email is the copy — there is nothing to log in to and fetch later.
Stuck on a document somebody sent you? The sender can resend it, and our help centre covers expired links and codes. If it is urgent, email support.
What comes back
Every signer’s answers are flattened onto the PDF itself, so the completed file is a document rather than a form with data attached to it. Alongside it:
- A certificate of completion, appended to the PDF, recording who signed, how they were identified, when, and the addresses each step came from.
- A fingerprint of the original, so anybody holding a copy can check it against the document that was signed.
- An encrypted archive copy in your workspace, which nothing deletes on a schedule.
Questions people ask
How do I sign a document somebody sent me?+
Open the link in the email. The document opens in your browser — there is nothing to install and no account to create. Fill in the fields marked for you, draw or type your signature, and submit. Your completed copy is emailed to you straight away.
Do I need an account to sign?+
No. There is no signer account in SignaCore at all. Only the organization sending the document has one.
Can I sign on a phone?+
Yes. The signing page is built for a phone as much as a laptop, and signatures can be drawn with a finger. On a small screen, tapping a field opens it at a readable size rather than zooming the page.
What if the link has expired?+
Ask whoever sent it to send it again. Links expire for safety rather than to be awkward, and a new one takes them a moment. A code expiring is a smaller problem than a link expiring — you can just ask for another code on the same page.
Can I send one document to several people?+
Yes. Each person gets their own link and fills in their own copy, so twenty recipients produce twenty completed documents rather than one page with everybody's answers on it. You can follow each of them separately.
What if I need to correct a document after it is signed?+
An administrator can reopen the signing request and send it again with a reason. The earlier signed copy is kept rather than discarded, so the record of what was originally signed survives the correction.